Portsmouth & Southsea Cricket Club - Constitution


1 Name
The club will be called PORTSMOUTH & SOUTHSEA CC and will be affiliated to the English Cricket Board.

2 Aims and objectives
The aims and objectives of the club will be:
To offer coaching and competitive opportunities in amateur cricket
To promote the club within the local community and cricket 
To manage the facilities utilised for the purpose of cricket.
To ensure a duty of care to all members of the club
To provide all its services in a way that is fair to everyone
To ensure that all, present and future, members receive fair and equal treatment.

3 Membership
Membership should consist of officers and members of the club.
Membership of the Club shall be open to anyone interested in cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
Full member
Associate member
Junior member
Life member.

4 Membership fees
Membership fees will be set annually and agreed by the Executive/ Management Committee or determined at the Annual General Meeting. Fees will be paid: annually on or before the 1st Saturday in May.

5 Officers of the club
The officers of the club will be:
Honorary Secretary
Fixtures Secretary
Publicity Officer
Welfare Officer
any other relevant position.
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-election.

6 Committee
The club will be managed through the Management Committee consisting of: 
President, Chair, Honorary Secretary, Treasurer, Fixture Secretary, Youth Development Officer, Ground Manager, Publicity Officer, Welfare Officer, Cricket Representative. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club, and held no less than six times per year. The quorum required for business to be agreed at Management Committee meetings will be: 6
 The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club. The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7 Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club. The financial year of the club will end on: 1st December. An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting. Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
All surplus income or profits are re-invested in the Club. No surpluses or assets will be distributed to members or third parties.

8 Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.  Nominations on the night will be accepted if there are no other existing nominations for the post
Election of officers is to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 15 
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9 Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal.

10 Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will be transferred to another registered Community Amateur Sports Club, a registered charity or the English Cricket Board.  

11 Amendments to the constitution 
The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12 Inclusion and Diversity Policy 
The club incorporates the ECB Inclusion and Diversity Policy.
The club adopts and incorporates all current ECB policies regarding the welfare of young people, including Safe Hands.
The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.